Profile of Kathlyn Bergantinos

Kathlyn Bergantinos Executive Secretarty / Administrative / HR Coordinator
7 years experience 0 projects worked United Arab Emirates
15.00$ /hr 0$ earned
Microsoft PowerPointProofreadingTypographyVirtual AssistantWriting

I am an experienced Executive Secretary / Admin/HR Coordinator with more than 6 years of experience in all aspects of the administrative function.

Although i am currently a full time employee for a Decorative Glass Manufacturing  company in Dubai, i am free every FRIDAY & SATURDAY (UAE).

Work History (0)

  • There are no activities yet.

Work Experiences

  • Executive Secretary to the General Manager (HR & Administrative Coordinator)

    Mirodec Gulf Glass Industries LLC (Dubai,UAE)

    September 2013 - Now

    1. Maintain the General Manager’s agenda and assist in planning appointments, meetings, conferences etc.
    2. Create, transcribe and distribute meeting agendas and minutes.
    3. Receive, screen & relay telephone messages or redirect them when appropriate.
    4. Make travel arrangements for the General Manager such as flight itinerary, visa application, hotel accommodation etc.
    5. Perform office support and administrative works for senior level managers and supervises other staffs.
    6. Handle confidential files and ensuring they remain secure.
    7. Relay directives, instructions and assignments to others.
    8. Manages proper filling and documentation system.
    9. Updating administrative policies and methods as needed.
    10. Sourcing CVs, coordinating with candidates and schedules interview.
    11. Coordinates with the PRO for the timely renewal and processing of employees visa and all related IDs.
    12. Deals with employee requests such as leaves, travel arrangements, policies & other HR related issues.
    13. Handles sample requests by coordinating with the sales team to identify the client’s requirements.
    14. Releases sample order to the production department and monitors the progress to ensure avoidance of unnecessary delays in order to safeguard the client’s satisfaction.
    15. Liaises with the client to acquire correct delivery addresses for complete orders and coordinates delivery or installation date most convenient for them.
    16. Arrange schedules and delegates delivery tasks to company drivers and installation team.

  • Executive Secretary

    Prompt One Technical Services LLC (Dubai,UAE)

    January 2013 - August 2013

    1. Ensures excellent management of day-to-day workflow and work assignments.
    2. Coordinate and distribute duties to other employees.
    3. Maintain and update all company files and documents orderly on a daily basis.
    4. Issues all quotations, invoices, receipts and reports as per client’s needs and requests.
    5. Attends to telephone inquiries from clients regarding company services.
    6. Assist walk in clients with their concerns and help solve problems with enthusiasm.
    7. Respond to emails from clients and other partner companies with regards to inquiries and all other concerns.
    8. Manages online advertisements to increase company’s sales and growth.
    9. Performs general clerical duties such as photocopying, faxing, mailing, and filing.
    10. Drafting letters & documents, reads & routes correspondences.
    11. Maintains General Manager’s appointment schedule by planning & arranging meetings, conference, & travels.

Education

  • Bachelor of Science in Nursing

    Manila Doctors College (Philippines)

    June 2007 - May 2011

    Nursing Licensure Exam Board Passer Year 2011