In my current role as the Executive Assistant to the Head of School at the Chinese International School Manila, I have spearheaded efficient administrative operations, ensuring seamless functionality and organization. I adeptly manage communication channels, handle inquiries with finesse, and draft precise responses. Additionally, I coordinate complex travel arrangements and high-level meetings with meticulous attention to detail. My responsibilities include preparing and distributing meeting agendas and minutes, and keeping the Head of School fully briefed on relevant meetings. I champion the development and maintenance of advanced administrative systems, fostering continuous improvement. Furthermore, I create and maintain the school calendar, manage the Head of School’s expenses, and proactively resolve challenges while handling ad-hoc responsibilities with professionalism.

During my tenure at International SOS Private Limited, I managed confidential information and high-stakes interactions with the assigned executives in the Philippines with utmost discretion and diplomacy. I streamlined executive schedules and logistics, optimizing productivity and enhancing operational efficiency. I facilitated seamless meetings, compiled comprehensive minutes, managed appointment calendars, scheduled meetings, arranged travel and hotel reservations, and demonstrated exceptional contract management skills. My unwavering administrative support to executive committees contributed significantly to achieving organizational objectives.

At BDO Unibank, Inc., I managed accurate and compliant documentation processes, ensuring every transaction’s precision. I verified details in documents submitted by buyers, prepared sales contracts, and ensured the completeness and accuracy of all contracts before dispatch for the buyer’s signature. My role also involved coordinating with buyers and BDO branch managers for payment instructions and contract signing, managing document notarization through the Legal Department, and booking cleared accounts. Additionally, I maintained document monitoring with relevant updates, recommended the approval of seller’s commission requests, and leveraged my communication skills to foster productive collaborations across departments.

In my position as Division Secretary at Greenfield Development Corporation, I handled sensitive information with confidentiality and professionalism, prepared comprehensive correspondence, memoranda, and reports, and ensured compliance with relevant regulations, policies, and procedures. I managed various transactions, including purchasing requisitions, budget requests, and personnel-payroll actions. Furthermore, I maintained appointment calendars, scheduled meetings, coordinated travel arrangements, and provided secretarial support to committees and boards. I collaborated with other departments to ensure timely completion of tasks and projects and managed complex record-keeping systems with accuracy and accessibility.

As a Sales Documentation Assistant at Greenfield Development Corporation, I led the Sales Admin Team in migrating documents to a Document Management System (DMS). During my three-month assignment in Singapore, I managed company commitments and buyer interactions. I created and updated customer checklists and commission milestones in SAP, prepared requirements for payment clearance, and ensured accurate document handling. My role also included dispatching documents, scheduling meetings, coordinating activities with other departments, monitoring and requesting office supplies, and analyzing and reporting on periodic expenditures.

At MUJI (SINGAPORE) PRIVATE LIMITED, I provided excellent customer service, assisted customers in all aspects, and maintained visual merchandising and in-store displays. I monitored stock levels, managed repeat order cycles, handled sales promotions, events, and marketing strategies, managed daily cash transactions, and performed daily sales paperwork for audit accuracy. I also handled various ad-hoc duties assigned by my immediate superior.

As a Brokers Network Coordinator at Moldex Realty Marketing Inc., I led and managed the Broker’s Network group, recruited and activated Real Estate Brokers and Sales Network, and provided company materials and training. I organized meetings, trainings, and seminars, managed broker activities, planned sales events and promotions, and executed sales activities such as open houses and project launches. I performed additional tasks as assigned, contributing to the overall success of the Brokers Network Team.