Profile of Karen Valenzuela

Karen Valenzuela Excellent Administrative Secretary
7 years experience 0 projects worked United Arab Emirates
10.00$ /hr 0$ earned
accountingBlog WritingmarketingMicrosoft PowerPointSalesTypographyVideo EditingVirtual AssistantWordPress

Experienced Administrative Secretary with a demonstrated history of working in the education and real estate industry.

Emotionally intelligent and computer-savvy with strong interpersonal skills and a lifelong focus on supporting others and helping them shine.

Work History (0)

  • There are no activities yet.

Work Experiences

  • FRONT DESK RECEPTIONIST/OFFICE ADMINISTRATOR

    AJD Real Estate Co. LLC

    August 2017 - Now

    • Coordinate with tenants and accommodate visitors or clients in a professional manner.
    • Operate switchboard and direct potential clients to relevant departments.
    • Manage all matters pertaining to reception/office appearance; utilities & maintenance.
    • Procure office furniture and supplies as and when required.
    • Maintain inventory of office stationery, office equipment and office fit out requirements.
    • Record all incoming invoices, obtaining appropriate approval where necessary, and forward to Finance Department in a timely manner.
    • Ensure that the Brokers are contacted and followed up timely to ensure that the properties are not vacant for more than 2 months and to keep them updated with the list of available properties.
    • Answer complaints and coordinates with the Maintenance personnel.
    • Maintain updated tenancy files, contact information, assets holding information and movement records.
    • Keep website advertisement listings such as Dubizzle, Property Finder and Company website updated at all times.
    • Prepare tenancy contract for tenants (new and renewal).
    • Prepare miscellaneous reports, documentation and letters such as No Objection Certificates and Tenancy Renewal Letters as necessary.
    • Any other related job responsibilities assigned from time to time in view of business circumstances, which is informed by the Management.

  • RECEPTIONIST CUM ADMINISTRATIVE SECRETARY

    Excellence Training Centre DMCC

    July 2015 - July 2017

    • Serve visitors by greeting, welcoming, directing and announcing them appropriately.
    • Deal with all enquiries in a professional manner, in person, on the telephone or via email.
    • Assist in resolving the client’s issues and complaints.
    • Administer all admissions, reservations, cancellations of all the classes at the centre.
    • Prepare reports, proposals, invoices and quotations.
    • Schedule and update daily class schedule, appointments and meetings of the trainers and student coordinators.
    • Track office supply inventory and approve supply orders.
    • Prepare all study materials for the trainer and learners.
    • Perform other clerical duties such as typing, filing, photocopying, collating, etc.
    • Perform basic accounting duties such as petty cash and daily cash sales handling, maintain tally software and prepare monthly income and expense reports.

  • OFFICE ASSISTANT

    Gloria Jeans Coffees - Al Khaja Group

    February 2014 - April 2015

    • Manage daily cash sales.
    • File daily cash sales reports.
    • Enter daily purchase invoices to the system.
    • Prepare payment and bank reconciliation statement every month.
    • Monitor and record daily inventory of supplies and stocks.